VisiTapp Visitor Management & Sign In System
for UK Schools & Colleges
GDPR-compliant, fully integrated visitor sign-in system with emergency roll call, access control, document storage and MIS write-back. Trusted by primary schools, secondary schools, FE colleges and Multi-Academy Trusts (MATs) across the UK.
Everything You Need in One System
VisiTapp replaces paper sign-in books with a professional, GDPR-compliant visitor management system built for busy UK education and public sector sites.
Emergency Roll Call
Instantly see who is on site during an evacuation. Panic button sends roll call reports to a printer or by email in CSV or PDF format.
Safeguarding & PREVENT
Each visitor is profiled according to type. Control who may sign in based on DBS status, documentation, Risk Assessments and Values Agreements.
Email & Outlook Alerts
Hosts receive an instant email when their visitor arrives. Integrates with MS Outlook calendar for pre-booked visitor appointments.
Access Control Integration
Links to ACT, Paxton, Salto and other access control systems. Grant or deny site access based on visitor status automatically.
Document Storage
Upload and manage DBS certificates, insurance, Risk Assessment forms and more. Automatically prevent sign-in when documents expire.
Time & Attendance
Late student self-registration with reason logging. MIS write-back in real time. PoE card readers to monitor any area of your site.
Group & Event Bookings
Express check-in for large groups of expected visitors. Ideal for open days, inspections and contractor teams.
Digital Signage
Welcome VIPs and display messages on large touch-screen kiosks at reception. Portrait and landscape orientation supported.
MIS & HR Integration
Dynamic provisioning from SIMS, Bromcom, Arbor, Active Directory or any HR database. User data stays in sync automatically.
Visitor Badge Printing
Print photo ID badges on arrival with visitor name, host, date and access permissions, using your existing card printer.
100% Web-Based
Manage and monitor your site from any web-enabled device. No client software to install. All you need is a browser.
Multi-Site & MAT Ready
Manage multiple campuses from a single system. Ideal for Multi-Academy Trusts (MATs), FE colleges with satellite sites and local authorities. Centralised reporting with consistent safeguarding policies across every site.
Enhancing Safeguarding, PREVENT & Ofsted Compliance
VisiTapp is built specifically to support UK education safeguarding requirements, covering everything from DBS document management to Prevent-aligned visitor profiling. Schools can produce full visitor audit trails and compliance records instantly for Ofsted inspections.
Visitor Profiling & Role Control
Assign roles to visitor types: contractor, parent, governor, visiting lecturer. Each role has its own compliance requirements.
Visitors that do not meet your control criteria are automatically prevented from signing in.
Document & Certificate Management
Upload DBS certificates, insurance, Risk Assessment forms and any required documentation against each visitor profile.
The system automatically blocks sign-in when documents are missing or have expired.
Mobile Evacuation App
Staff use the optional mobile evacuation app to confirm who is safe during an emergency, without needing to return to a desktop.
Roll call reports can be printed or emailed instantly at the press of a panic button.
Cost-Effective GDPR & Ofsted Compliance
Create your own visitor roles. The system allows or blocks sign-in automatically based on predefined compliance criteria, with no manual checks needed.
For example, a contractor may require a Risk Assessment, Values Agreement and proof of DBS clearance. A visiting lecturer would additionally need to submit presentation materials for vetting before student contact.
Late students can self-register their time and reason for lateness at the touch screen, with optional MIS write-back in real time.
Built for Busy Reception Teams
VisiTapp runs as a secure web application on your network, giving you a complete picture of who is in, who is out and who is expected next.
Real-Time Site Visibility
- See exactly who is on site at any moment
- View expected visitors and pre-booked appointments
- Track who has visited today and already left
- Monitor late arrivals and early departures
- One-click emergency roll call export
Portrait Kiosk & Digital Signage
VisiTapp displays on large portrait touch-screen kiosks at reception. Visitors simply tap their name to sign in, with no staff intervention required for pre-booked guests.
Digital signage mode can welcome VIPs, display announcements, or show your institution's branding between sign-ins.
Access Control Integration
VisiTapp connects to your existing access control system to automatically grant or deny access based on visitor compliance status.
VisiTapp tracks where each card holder last swiped.
Individual readers can send swipe events to mark MIS attendance.
Cost-Effective PoE Card Readers
Extend your access control without a full system installation. Inexpensive PoE readers control door access and feed attendance data directly to VisiTapp.
Secure Document Storage
Store and manage compliance documents for every visitor, contractor and member of staff, with automatic expiry enforcement.
Batch Document Upload
Upload up to 5 documents at once per person. Give each document a friendly name, set the type and add an expiry date if required.
Perfect for managing DBS certificates, insurance, Risk Assessments, qualification proofs and any other compliance paperwork.
Full Document Management
View, download, enable or disable documents directly from each person's profile. Instantly see the document status at a glance.
Automatic Compliance Enforcement
When a required document expires, VisiTapp automatically prevents the visitor or contractor from signing in. No manual monitoring needed; the system takes care of it.
Time & Attendance
Count students, staff and visitors in and out, with late reason logging, MIS write-back and PoE reader integration.
- Count students, visitors and staff In and Out
- Save attendance marks into MIS registers in real time
- Include events from Access Control card readers
- Display events on multiple large screen displays
- Print or email attendance reports (On/Off site)
- Time & Attendance reports (time spent on site)
- Deploy multiple PoE card readers across your site
Late and leave-early reasons are configured by you and are time-controlled.
Students can also mark themselves out when leaving early.
Book a Free Demo
See VisiTapp in action. Our team will show you how it works for your school, college or organisation.
The Visitor Management System for Education
VisiTapp accurately monitors who is on site at any time. It speeds up sign-in, keeps identity information secure, and helps ensure that students, visitors and staff are safe.
- Visitor ID badge printing
- Staff sign in / out
- Late pupil management
- Fire evacuation button
- DBS checker
- PREVENT checklist
- Multi-site solution
- ID card, barcode & biometric options
- Read / Write MIS integrations
- PoE card readers
- Server / Client topology